Vexifa PDF Suite Setup Guide

1

Install Vexifa PDF Suite

Vexifa PDF Suite is available as a free download from the Microsoft Store. It installs under 30MB with no background services and no setup wizard — just install and open.

<30MB

Install size

0

Background services

~60s

From Store to open

Windows SmartScreen: On first launch, Windows SmartScreen may show a "Unknown publisher" warning. This is normal for new Microsoft Store apps. Click "More info" → "Run anyway" to proceed. The warning disappears automatically after the app accumulates enough usage reputation.

2

Open your first PDF

Launch Vexifa PDF Suite and open any PDF via File → Open, or drag a file onto the window. The document renders at full fidelity using PDFium — the same engine as Chrome — with virtual scrolling so documents of any length open instantly.

Use Ctrl+O to open a file. Use Ctrl+\ to toggle the page thumbnail sidebar. Use Ctrl+F for keyword search. The command palette (Ctrl+K) gives you access to every feature by name.

The toolbar shows your active mode: Annotate, Edit, or View. Switch modes from the toolbar or with keyboard shortcuts. Annotation tools include highlight, underline, strikeout, and sticky note — all written back to the PDF stream, compatible with Acrobat and every standard reader.

3

Document health checks run automatically

Every time you open a PDF, Vexifa runs a set of health checks in the background. Results appear as a badge in the toolbar within one second — green for clean, amber for warnings, red for critical issues.

⚠ Redaction Risk

Text is detectable beneath a black redaction box. The content was covered, not removed — anyone can select the "redacted" text. This check is unique to Vexifa.

Broken Links

Hyperlinks in the document that are malformed or lead to invalid URLs. Flagged with page number and URL.

Unembedded Fonts

Fonts referenced but not embedded will substitute on machines without that font, causing layout shifts. Flagged by name.

Low-Resolution Images

Images below 150 DPI are screen-only; below 72 DPI will appear blurry at print. Flagged with effective DPI and page number.

Click the health badge to open the Document Health panel. Each issue has a "Navigate to" button that takes you directly to the problem location.

4

Smart clipboard — just use Ctrl+C

Select any text in the PDF viewer and press Ctrl+C. Smart Clipboard normalizes the output before it reaches your clipboard: hyphen artifacts from line breaks are removed, column-order errors are corrected, intra-paragraph newlines are stripped, and ligature characters are normalized.

This feature is invisible by design. You don't turn it on — it's always on. Pasting from Vexifa just works. You may not consciously notice until you try to copy from another PDF viewer and remember what broken paste looks like.

The PII scanner (free tier) runs automatically when you copy text that matches a sensitive pattern — SSN, credit card, phone number, or email — and shows a banner above the viewer before the text reaches your clipboard.

5

Set up local AI with Ollama (Pro)

Vexifa's AI sidebar supports Ollama (local, private), OpenRouter (cloud, bring your own key), and any OpenAI-compatible API. For full local-first AI, install Ollama and pull a model.

Recommended local models:
• Chat / Q&A: ollama pull llama3.2 (4GB, fast)
• Embedding / Semantic Search: ollama pull nomic-embed-text (274MB, purpose-built for retrieval)

In Vexifa, open Settings → AI. Select "Ollama" as the provider, enter your Ollama base URL (default: http://localhost:11434), and select your model from the dropdown. Open any PDF — a Document Brief will appear automatically within a few seconds of the document loading.

Don't have Ollama? You can also use OpenRouter with an API key — no local model download required. OpenRouter routes to hosted models including GPT-4o, Claude, and Gemini. Your document text is sent to the provider you choose; use Ollama for full privacy.

6

Activate Pro

When you purchase a Pro subscription at vexifa.com, Paddle emails you a license key. Open Vexifa → Settings → License, paste the key, and click Activate. Pro features unlock immediately. Your license is valid on up to 3 machines — deactivate from Settings to move a slot to a new device.

If activation fails with "network error," check that your machine can reach api.paddle.com (HTTPS port 443). Corporate firewalls occasionally block it. If unreachable, your cached free-tier state remains active — you won't lose access to free features during the grace period.

Need help? Reach out at contact@vexifa.com or check the troubleshooting guide.