Install Vexifa PDF Suite
Vexifa PDF Suite is available as a free download from the Microsoft Store. It installs under 30MB with no background services and no setup wizard — just install and open.
Open your first PDF
Launch Vexifa PDF Suite and open any PDF via File → Open, or drag a file onto the window. The document renders at full fidelity using PDFium — the same engine as Chrome — with virtual scrolling so documents of any length open instantly.
The toolbar shows your active mode: Annotate, Edit, or View. Switch modes from the toolbar or with keyboard shortcuts. Annotation tools include highlight, underline, strikeout, and sticky note — all written back to the PDF stream, compatible with every standard PDF reader.
Document health checks run automatically
Every time you open a PDF, Vexifa runs a set of health checks in the background. Results appear as a badge in the toolbar within one second — green for clean, amber for warnings, red for critical issues.
⚠ Redaction Risk
Text is detectable beneath a black redaction box. The content was covered, not removed — anyone can select the "redacted" text. This check is unique to Vexifa.
Broken Links
Hyperlinks in the document that are malformed or lead to invalid URLs. Flagged with page number and URL.
Unembedded Fonts
Fonts referenced but not embedded will substitute on machines without that font, causing layout shifts. Flagged by name.
Low-Resolution Images
Images below 150 DPI are screen-only; below 72 DPI will appear blurry at print. Flagged with effective DPI and page number.
Click the health badge to open the Document Health panel. Each issue has a "Navigate to" button that takes you directly to the problem location.
Smart clipboard — just use Ctrl+C
Select any text in the PDF viewer and press Ctrl+C. Smart Clipboard normalizes the output before it reaches your clipboard: hyphen artifacts from line breaks are removed, column-order errors are corrected, intra-paragraph newlines are stripped, and ligature characters are normalized.
The PII scanner (free tier) runs automatically when you copy text that matches a sensitive pattern — SSN, credit card, phone number, or email — and shows a banner above the viewer before the text reaches your clipboard.
Set up local AI with Ollama
Vexifa's AI sidebar supports Ollama (local, private), OpenRouter (cloud, bring your own key), and any OpenAI-compatible API. For full local-first AI, install Ollama and pull a model.
• Chat / Q&A:
ollama pull llama3.2 (4GB, fast)• Embedding / Semantic Search:
ollama pull nomic-embed-text (274MB, purpose-built for retrieval)
In Vexifa, open Settings → AI. Select "Ollama" as the provider, enter your Ollama base URL (default: http://localhost:11434), and select your model from the dropdown. Open any PDF — a Document Brief will appear automatically within a few seconds of the document loading.
Pick a compliance mode (optional)
Vexifa PDF Suite ships with three runtime Modes selectable in Settings → Mode. Pro is the default and is right for most users. Every feature is available in every mode — modes only add constraints, never unlock or restrict capabilities.
- Pro — default. All settings user-controlled, all integrations enabled.
- Healthcare — forces encrypted audit log, mandatory session timeout, disabled recent-files list, and blocks external cloud AI providers. Pick this for any HIPAA-relevant workflow.
- Legal — surfaces privilege-aware AI guardrails (acknowledgment required before any cloud AI call) and Bates numbering. Pick this for attorney and paralegal work.
C:\ProgramData\Vexifa\policy.json via SCCM, Intune, or GPO to lock the app into a specific Mode and disable individual features. Policy templates on GitHub.
Need help? Reach out at contact@vexifa.com or check the troubleshooting guide.